Project management mainly involves leading the work of a team to achieve the goals of a project within given constraints. This is done with tools and techniques that help to successfully deliver the project. During this process, you incorporate the vision of the stakeholders, the resources required for achieving the goals, and management processes. Besides, project management includes the use of technology and methodologies, and over time these got incredibly sophisticated. The purpose of this article is to discuss in detail about project management software; read on to know more about it.
What Is Project Management Software?
Project management software is an important technology that helps to manage different aspects of a project like its costs and ensures that it is delivered on time. Because of this, project managers are very particular about the software they are using or provided with. Apart from managing the project, it helps managers to track their payments. Some of the important features required for project management software are shared below.
- Team collaboration
- User dashboard
- Calendar share
- File sharing
- Mobile app
- Project management
- Resource management
- Task management
- Access permissions
- Task assignment and scheduling
- Project plan templates
- Gantt charts
- Schedule management
- Expense and time tracking
- Project accounting
- Budgeted projects and tasks
- Rate cards
- Invoicing and online payments
- Hard and soft resource allocation
- Resource shaping
- Resource scheduling
- Data export
- Business intelligence
- Expert build reports
- Real-time analytics
- Custom reporting
- Trend analysis and forecasting
Microsoft Project is a popular project management software and Gantt charts are one of the popular tools used.
What Is The Life Cycle Of Project Management?
The lifecycle of the project is divided into four stages, and they provide a framework for managers to manage the processes involved. This is true for all businesses, and it ensures the on-time delivery of any project. Listed below are the four phases of a project or project management.
- Project conceptualization
- Project planning
- Project execution
- Project termination
Often, it is at the planning phase that you get a clear idea about the ideal project management software suitable for the project.
Who Uses A Project Management Software?
Project management software is used in many industries, from aviation to those performing non-billable work, and their reliance on it varies. For instance, marketing agencies, consultants, and service providers use them heavily. This is because people involved in these fields require tools to track, estimate, deliver, and get paid for their services. As a result, it helps to maintain high-quality work, engage the clients, promote creativity, and provide satisfaction. You must also know that the success of many huge corporations that are involved in the customer services business is because they use project management software that is optimized for their operations.
What Are The Advantages Of A Project Management Software?
Project management software is used by project managers to deliver the projects they are assigned to in time. A traditional software gives manager tools to manage the scope of the project, resources, and cost. But modern collaborative project management software has tools that reduce time wastage. For instance, less time is required to find data or files, updating schedules, and so on. Besides, it facilitates real-time communication, there are file or data sharing features, and tracking ensures that everyone involved in the project is paid on time.
Besides, most modern project management software has redundancy features that avoid data or file loss. Some of them do this by consolidating systems so that all project data exist at a single location. This also involves arranging the files in chronological order so that it is easier to find information when required, and it makes the process more efficient. Moreover, project management software ensures that all those involved in the same project use the same methodology for tracking tasks, time, budgeting, expenses, etc. It helps the entire team to work within a unified framework and has the added benefit of improving creativity.
What Are The Disadvantages Of A Project Management Software?
The most important part of using a project management software is picking the right one, and this requires significant investment. This means, identifying the software that gets well with your team’s workflow. In addition, it must be easily customizable. When doing this, you must also factor in the time and cost involved in training the employees. This is very much determined by the ease with which employees can adopt the technology; the higher it is, the greater the return on your investment and vice versa. So, you must also ensure that there are no employees who are not using the software because they cannot understand the interface.
How To Choose A Project Management Software?
You begin by defining what the project management software must do. For example, this involves factoring in tasks like resource planning, tracking expenses and time, performance reporting, etc. Based on this, you research various project management software available in the market and choose the one that suits your requirements.
We hope that the details shared above gave you a good understating of project management software and its uses.